Executive Assistant

About Sime Darby

With a strong presence in the industrial, motors, healthcare, insurance and logistics sectors Sime Darby is a partner of choice for some of the world's most renowned brands including but not limited to BMW, Volvo, Porsche, Jaguar, Caterpillar and Ramsay Healthcare.

With operations in 18 countries across Asia Pacific over the past 100 years, we continue to grow, delivering sustainable value to our stakeholders through operational excellence, high performance standards and good corporate governance.

About Us

Sime Darby Industrial is a large family of companies, and we pride ourselves on the fact that we can offer solutions to our customers. We believe that people do amazing things and surrounding ourselves with people who are as committed as us at providing a safe and highly productive working environment for our employees.

About the Role:

As the Executive Assistant for Haynes Group, you will have a key role in supporting Executive Leaders.

• Provide confidential and efficient secretarial and administrative support to the Executive Leadership team

• Managing day to day operations of the corporate Brisbane Office

• Event Management

• IT Asset Management

• Liaise with Sime Darby Industrial Executives and employees

• Manage the flow of incoming and outgoing correspondence and initiate follow up actions where necessary

• Diary management

• Coordinate Sime Darby Industrial Solutions event management

• Record and prepare meeting minutes

• Coordinate and prepare presentations, including PowerPoint

• Assist with annual budget report, input information and the collation of the budget folder

• Undertake special projects as required

• Provide progressive system/reporting updates

• Purchase Order Management

• Coordinate and book travel for the Sime Darby Industrial Solutions team

• Support procurement processes in accordance with the Group Procurement Policy and Authorities and Group Policies and Authorities

• Account Management with key support contract: ie Telstra, Computer One

About You:

• At least 5 years' experience in a similar role is desirable

• The ability to work independently

• Strong organisational / time management skills

• Exceptional communication (written and verbal), influencing & relationship building skills.

What we Offer:

• Monday – Friday

• Working from home arrangements and flexibility for the right candidate

• Great company culture and working environment - Professional, fun and informal team culture

• Employee Assistance Program for employees and their families

• Paid parental leave

• Discounts on private health, vehicles, travel and salary sacrificing options.

If you believe you have the required skills and experience to take on this exciting opportunity, then we strongly encourage you to apply.